FLEETMAN
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Fleet management, simplified

Run your entire fleet from one place

Fleetman unifies sourcing, compliance, incidents, maintenance, grey fleet and asset management into a single, audit-ready platform - so no MOT, tax or insurance deadline ever slips through.

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Cloud-based MFA & RBAC GDPR-ready

BUILT FOR REAL-WORLD, MULTI-SITE FLEETS

Charity & non-profit Agricultural Logistics Vans & HGV Multi-depot operators
Why teams choose Fleetman

Everything that matters, in one record

Stop stitching together spreadsheets, reminders and inboxes. Fleetman gives every vehicle, driver and deadline a single home.

Never miss a deadline

Automated MOT, tax, insurance, LOLER, service and licence tracking with live countdowns and risk alerts on the dashboard.

One source of truth

Every vehicle, driver, document, job and incident links to a single record - your complete asset history at a glance.

Secure & compliant

Multi-factor authentication, role-based access, a full GDPR audit trail and one-click data export, built in from day one.

Drive your EV transition

Fuel-mix visibility, estimated emissions reporting and EV-first replacement planning to decarbonise with confidence.

The platform

Core modules, one connected platform

Each module is powerful on its own and stronger together. Click through to see the real product.

Asset register

One record, every connection

Open any vehicle for its full 360° view - registration, VIN, assigned driver, location and live status. Its documents and live compliance sit on the same record, so an overdue MOT is one glance away from the asset it belongs to.

  • 360° vehicle record: driver, location, VIN, status
  • Documents attached to the asset (V5C, MOT, insurance)
  • Live MOT & road-tax compliance shown inline
  • Cross-links straight into the compliance module
Vehicle record: registration, VIN, driver, location and status Documents attached to the vehicle record Live MOT and road-tax compliance on the vehicle record
Compliance

Filter to exactly what's at risk

Severity tabs and instant search cut hundreds of obligations down to what needs action - non-compliant, overdue or due this month - across MOT, road tax, insurance, LOLER and licence checks.

  • Severity filters: overdue, due soon, compliant
  • Search by registration or driver
  • Filter by check type
  • DVLA-backed MOT & road-tax status
No data, non-compliant filter Overdue filter Due within 1 month filter Due within 2 months filter Compliant filter
Grey fleet

Every driver, on one card

Company, pool and grey-fleet drivers each get a card showing licence validity, assigned vehicle and contact details - so a lapsed licence or a gap in own-vehicle insurance surfaces immediately.

  • Pass/fail on every document: licence, insurance, MOT, road tax
  • Company, pool and grey-fleet types
  • Declarations for own-vehicle use
  • Syncs into the compliance module
Fleetman grey-fleet driver card
Service, maintenance & repair

Maintenance, measured

Headline KPIs keep service, maintenance and repair under control - open jobs, total spend, vehicles off road and MOT pass rate against target - so downtime is visible, not guessed.

  • Open jobs and workshop status
  • Total SMR spend across the fleet
  • Off-road downtime days
  • MOT pass rate versus target
Open SMR jobs KPI Total SMR spend KPI Vehicles off road KPI MOT pass rate KPI
Sourcing · progress tracker

Track every request to delivery

Each vehicle request moves through a clear, timestamped timeline - raised, submitted, approved, on order, delivered - so anyone can see exactly where a new vehicle is, right through to a successful handover.

  • Timestamped milestone timeline
  • Status from draft to delivered
  • One-click status transitions
  • Rejection reasons captured on the record
Fleetman sourcing progress tracker for a delivered vehicle
Incidents

Log, track and resolve incidents

Record every incident with a clear status workflow - open, with insurer, closed - and track claim costs, causes and at-fault rates. Built-in reports turn the log into trends you can act on.

  • Status workflow from report to closure
  • Claim cost, cause and at-fault tracking
  • By-month, by-type and by-cause analytics
  • Welfare-priority flagging
Integrations & API

Connect your reporting tools

Fleetman publishes a read-only REST API so Power BI, Excel or any reporting tool can pull live fleet and compliance data. Authenticate with a personal token, point at an endpoint, and your dashboards refresh automatically.

  • REST API - vehicles and compliance endpoints
  • Token-based authentication
  • OpenAPI/Swagger reference docs
  • Power BI and Excel compatible
Fleetman integrations page showing REST API endpoints and token management
7+
Connected core modules
99.9%
Uptime SLA
≤15min
Max data refresh time
100%
Exportable, your data
Security & compliance

Enterprise grade by default

Fleetman is built cloud-first with the controls procurement and IT teams expect - no add-ons, no surprises.

Multi-factor authentication

TOTP-based MFA with enforced enrolment for privileged accounts keeps access locked down.

Role based access control

Four-tier roles - Viewer, Compliance Officer, Fleet Manager and Fleet Admin - scope what each user can see and do.

GDPR ready audit trail

Every record is timestamped and attributable, with per-module export to support subject access and erasure requests.

API & Power BI integration

A documented REST API with token auth and flat serializers connects telematics, finance and Power BI dashboards.

Cloud hosted Cyber Essentials certified HTTPS & HSTS Full CSV export Monitored & Observed
Reporting & analytics

Turn fleet data into decisions

Built-in reports across incidents, maintenance, sourcing and emissions - no separate BI tool required.

Decarbonise with the numbers in front of you

The emissions report estimates annual tailpipe CO₂ across the fleet, highlights your top emitters and shows exactly how electrified you are - then sourcing ranks what to replace first.

  • Estimated annual CO₂ by fuel type and mileage
  • Top-emitter table to target replacements
  • Fuel-mix and electrification visibility
  • EV-first replacement candidate scoring
app.fleetman.pro/vehicles/emissions
Fleetman fleet emissions report
SMR jobs by type breakdown chart

Trends, spend and KPIs out of the box

Every module ships with a reports view: KPI tiles, 12-month trend lines and breakdown charts that update as your fleet does.

  • Claim cost, downtime and spend totals
  • MOT pass-rate versus target tracking
  • EV-request signals and procurement direction
  • Push the same data to Power BI when you want it
Pricing

Simple, per vehicle pricing

Start with the essentials and scale up. Every plan includes MFA, the full asset register and CSV export.

Essentials

For smaller fleets getting compliance under control.

£4.99/ vehicle / month

Billed annually

  • Asset register & vehicle records
  • Compliance tracking & alerts
  • Dashboard & CSV export
  • Multi-factor authentication
Most popular

Professional

The full platform for multi-site operational fleets.

£11.99/ vehicle / month

Billed annually

  • Everything in Essentials
  • Incidents, SMR & sourcing modules
  • Grey fleet declarations
  • Reporting, emissions & RBAC roles
  • DVLA MOT/tax checks

Enterprise

For large or regulated fleets needing integrations & SLAs.

Custom

Tailored to your fleet

  • Everything in Professional
  • REST API & Power BI integration
  • SSO & custom roles
  • 99.9% uptime SLA & priority support
  • Onboarding & data migration

See Fleetman on your fleet

Book a 30-minute demo and we'll show you the platform with your vehicle types, sites and compliance deadlines.

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